Kolab Automation · Otomatik In build
Delete the boring work, not the jobs
The same order typed three times, the month-end report built by hand at 22:00, the invoice chase that depends on someone remembering: Otomatik maps that work and hands it to robots you can audit. Your people keep the human work; the drudgery gets a funeral.
- Typed once: the order becomes the invoice becomes the ledger line
- Scheduled jobs never forget the 07:00 report or the Friday backup check
- Licence audit in rupees: seats paid versus seats actually used
- The robot proposes, a person approves, every run is on the record
Made for
Retyping is where mistakes breed
In a typical Mauritian SME the same order is typed three times: once in the order book, once on the invoice, once in accounts. The month-end report is assembled by hand at 22:00. Invoice chasing depends on someone remembering. And the business quietly pays dollar subscriptions for tools nobody fully uses. None of this is anyone's fault; it is just how work grows when nobody maps it.
Human error is not a people problem, it is a process problem: every retype is another chance for a slipped digit, and the person blamed for it was set up by the process. So Otomatik starts with a map, not a robot: who does what, where the work waits, where it breaks. Only then do the automations arrive, adapted from proven recipes, run with retries and logs, and gated by a person wherever judgement matters.
Two things make Otomatik different from an automation brochure. First, the Mauritius 2.0 position: automation exists to delete drudgery so people can do human work, serving customers, making things, deciding, and we will never sell it as headcount reduction. Second, the shape: software plus craftsmanship. The platform runs your automations; the automations themselves are built with you at a fixed rupee price each, with published bulk discounts.
We automate our own work first
Otomatik is in build, but it productizes an existing practice, not a dream. NexOps builds and sells automations today, and runs its own automation infrastructure every day.
- Automation builds are a working NexOps service line with published rupee pricing and bulk discounts
- A workflow engine and a WhatsApp channel run daily on NexOps servers, automating monitoring, reports and alerts
- The catalogue recipes are adapted from automations already running, not invented for a brochure
- Development happens at our cost until the automation passes your test, never billed as open-ended hours
Modules
Everything inside Kolab Automation
Every module is a brick. Start with what hurts most, snap on the rest when you are ready.
Process Map
Capture how the work actually flows today: who does what, where it waits, where it breaks. The map comes before any robot.
Automation Catalogue
Proven recipes ready to adapt: invoice chasing, morning reports, order-to-invoice flow, stock alerts, backup checks, WhatsApp notices.
Workflow Runner
Triggers, steps and actions across your systems, with retries and logs on every run.
Human-in-the-loop Approvals
The robot proposes, a person approves, and every run is audit-trailed. Automation you can trust.
Licence Optimisation
Every subscription and licence inventoried: seats paid versus seats used, duplicate tools, dollar subscriptions with rupee alternatives, and a savings report in rupees.
Double-entry Elimination
Data typed once flows everywhere it is needed: the order becomes the invoice becomes the ledger line.
Reconciliation Bots
Two lists compared automatically: bank versus books, stock versus sales, roster versus punches. Mismatches surfaced, not buried.
Scheduled Jobs
The 07:00 report, the month-end close checklist, the Friday backup verification: things that never get forgotten again.
Error-proofing at Entry
Validation where the data is born, so the mistake never travels.
Savings Tracker
Hours saved, errors caught and rupees saved, measured honestly and never inflated.
Automation Health
A broken automation is an incident: dead-man switches and alerts via Kolab Monitoring, because a silent robot is worse than no robot.
Estate Score input
Unused paid licences and failing automations cost points on the Estate Score you share with Kolab Websites, Domains and Monitoring.
Alert to action
A Kolab Monitoring alert can open the right checklist or work order automatically: the fridge breach becomes a task with an owner, not just a ping.
A closer look
How Kolab Automation feels day to day
No robot before the map
Otomatik starts by walking the work with your team: who touches the order, where it waits, where it breaks. The map becomes a pipeline you can see, from mapped to building to live, and nothing gets automated that was not understood first.
- Every handover, wait and retype captured in plain words
- The pipeline shows what is mapped, what is building, what is live
- Catalogue recipes are adapted to your flow, not forced onto it
Stop paying dollars for empty seats
Most businesses cannot list what they subscribe to, and dollar billing hides the creep: the rupee slips, the invoice grows, nobody notices. Otomatik inventories every licence, compares seats paid with seats used, and prices the waste in rupees.
- Seats paid versus seats actually used, tool by tool
- Duplicate tools and dollar subscriptions with rupee alternatives flagged
- A savings report in rupees, often larger than the Otomatik bill
The mismatch found on Tuesday, not at month end
A reconciliation bot compares two lists that should agree and speaks up when they do not: bank versus books, stock versus sales, roster versus punches. The report lands on WhatsApp, a person acknowledges it, and the resolution goes on the record.
- Mismatches surfaced the day they happen, not buried in a drawer
- A human acknowledges and resolves; the bot never hides a difference
- Every comparison logged, every resolution audit-trailed
Measured honestly, never inflated
Every automation logs what it actually did, so savings are counted, not guessed: hours of typing deleted, errors caught before they travelled, rupees recovered from licences and mistakes. If a number is soft, the report says so.
- Hours, errors and rupees on one monthly report
- Counted from real runs, never estimated from a brochure
- Retired manual tasks marked with a boring-work funeral badge
Local by design
Built for how Mauritius actually works
The waste Otomatik hunts has local shapes: dollar subscriptions, the 22:00 month-end, cash in the till. The fixes speak your languages and respect your law.
Dollar subscription creep
USD billing stings twice here: the price, and the rupee slipping underneath it, compounding the waste. The licence audit usually pays for itself in its first month.
The 22:00 report
Month-end crunch is a habit, not a law. The report someone assembles by hand at night becomes a scheduled job that is waiting, checked, at 07:00.
Cash reconciliation
Till versus bank versus books is real daily work in a cash economy. A bot does the comparing; a person only handles the differences.
The family advantage
Automations between Kolab products come pre-built: attendance flows to payroll, the order to the delivery round, the sale to the ledger.
Three languages
Any automation can notify in English, French or Kreol Morisien, per person, so the stock alert reads naturally to whoever receives it.
DPA 2017
Automations that touch personal data are logged, scoped and reviewable, so the robot respects the same law your people do.
Boost in Otomatik: the points go to people
Boost never rewards a robot and never measures a person against one. It celebrates the human wins automation makes possible: catches, retirements, judgement.
Error-catch celebrations
When a reconciliation bot surfaces a mismatch and a person resolves it before it costs money, that is a team win, and it earns points.
Boring-work funerals
When a team retires a manual task for good, a badge marks the funeral. The hour that comes back every week is the real prize.
Never people versus robots
No leaderboard ever compares a person's speed with an automation's. Robots take the boring work; people get the credit for the human work.
In the wild
What it looks like in real businesses
Orders were typed three times: order book, invoice, accounts. Now they flow once, order to invoice to ledger, and the evening data-entry hour is simply gone.
The licence audit found 40 paid seats across tools for 22 people. The firm now pays in rupees for what it actually uses, and reads the savings report every month.
The bank-versus-till bot catches Tuesday's mismatch on Tuesday. Month end stopped being an investigation and went back to being a date.
Pricing
Kolab Automation pricing, in rupees
Indicative launch pricing, per organisation per month, VAT excluded, unlimited teammates. Automation builds are priced separately at a fixed rupee price each, with published bulk discounts: 5 built together save 15%, 10 save 25%, 20 save 35%. Development runs at our cost until each automation passes your test.
Otomatik Platform
The runner, ready for your first robots.
- Workflow runner with retries and logs
- 3 live automations
- Scheduled jobs and WhatsApp notifications
- Automation health alerts
Otomatik Biznes
The month-end crunch, deleted.
- 10 live automations
- Licence optimisation review
- Reconciliation bots
- Human-in-the-loop approvals
Otomatik Group
Every process, mapped and running.
- Unlimited automations
- Quarterly process reviews
- API access
- Priority support
Prices per person per month, VAT excluded. Annual billing takes two months off. Indicative pricing: nothing is charged before general availability, and pilot customers lock their launch price for two years.
Questions
Asked all the time
Is Otomatik software, or a service?
Will this replace our staff?
What happens when an automation breaks?
Can a person stay in charge of what the robot does?
How does the licence audit get its data?
Our systems are not all Kolab products. Can you still automate?
Family
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Book a funeral for the boring work
Start with one process map and three automations at the founding rate. If a build does not pass your test, you do not pay for it.