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Kolab FieldWork · Teren In build

Proof of every visit, even without signal

Kolab FieldWork gives mobile teams GPS and time-stamped check-ins, visit checklists, photo proof and signatures, all working offline and syncing later. It tracks visits, not people, and everyone can see exactly what is recorded.

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GPS and time-stamped check-in and out at every site
Checklists and forms per visit, configured your way
Photo proof and client signatures, stored per visit
Timesheets built from visits, straight into payroll

Made for

Homecare and nursing agenciesPest control companiesCleaning crewsSecurity patrol firmsMeter readers and utility roundsNGO field programmes

If it was not recorded, it did not happen

A field team leaves base in the morning and the business runs on trust until they return. Then the client says a visit was missed, the carer says it was not, the paper timesheet says something else again, and everyone loses: the worker's word doubted, the client's bill disputed, the manager stuck in the middle.

Teren replaces the argument with a record. Each visit is checked in and out with a GPS and time stamp, the work is ticked on a checklist, photos and a signature close it, and it all works with no signal, syncing when the phone finds some. Timesheets assemble themselves from real visits and flow into Kolab HR for payroll.

And a plain promise on privacy: Teren tracks visits, not people. Location is captured at check-in and check-out only, never in the background, and every field worker can open the app and see exactly what has been recorded about their day. That is how we read the Data Protection Act 2017, and how we would want to be treated ourselves.

Built from working field bricks

Teren is in build, and its two hardest pieces already work in the field as Kolab bricks.

GPS and time-stamped visit confirmation comes from the built homecare-visits brick, offline included
Route stops, checklists and signatures come from the built route-app brick
Arrival and sign-in patterns reuse the visitor-kiosk brick
Timesheets flow into Kolab HR, where Mauritian payroll already lives

Modules

Everything inside Kolab FieldWork

Every module is a brick. Start with what hurts most, snap on the rest when you are ready.

Rounds & Schedules

Recurring visit schedules per client and per team, so every round starts planned, not improvised.

GPS Check-in & Out

A stamp of place and time at arrival and departure, captured offline and synced later.

Visit Checklists

The tasks of each visit ticked as they happen, so done means done, not probably.

Form Builder

Your own per-visit forms: readings, conditions, counts, whatever your service needs to capture.

Photo Proof & Signatures

Before and after photos plus a client signature, stored with the visit they belong to.

Incident Reports

Something wrong at the site gets reported with photos and time, and the right person is alerted now.

Lone-worker Safety

Scheduled safety check-ins for people working alone, with escalation when one is missed.

Route Planning

Rounds ordered on the island map so the day drives less and visits more.

Client Portal

The customer who pays for the round sees their visits confirmed, with proof, without calling you.

Timesheets from Visits

Worked hours assembled from real check-ins, flowing into Kolab HR payroll without re-typing.

WhatsApp Notices

The "we are 15 minutes away" message, sent automatically on the channel clients read.

Reports & Exports

Visits completed, punctuality, incidents and hours, per client, per team, per month, exportable always.

A closer look

How Kolab FieldWork feels day to day

Proof of visit

Check in, do the work, check out

The visit screen is deliberately simple: arrive and check in, tick the checklist, add photos if the work needs them, collect a signature, check out. Each step is stamped, and the whole visit becomes one clean record.

One tap to check in, place and time stamped together
Checklists keep quality identical across the whole team
The signature closes the visit on the spot, not at month end

Offline first

The round does not wait for signal

Field work happens in stairwells, basements, cane fields and cyclone weather. Teren captures every stamp, tick, photo and signature on the device and syncs when connectivity returns. The queue is visible, so nothing is silently lost.

Every capture works with zero signal
A visible sync queue shows what is safely uploaded
Stamps record the moment they happened, not the moment they synced

The client portal

Proof for whoever pays for the round

The family paying for homecare, the factory paying for pest control, the landlord paying for night patrols: they all get a portal showing their visits confirmed with time, place and proof. The monthly argument becomes a monthly report.

Clients see only their own sites and visits
Confirmed visits carry proof, not just a tick
Invoicing disputes fall away when the record is shared

Safety

Lone workers are never alone

A nurse in a stranger's home, a guard on a 02:00 patrol, a meter reader far up a private road. Scheduled safety check-ins ask "all ok?", and a missed one escalates to a supervisor immediately, with the last confirmed location from check-in.

Check-in prompts on a schedule the worker knows
Missed check-ins escalate to a human straight away
Escalation uses the last visit stamp, never live tracking

Local by design

Field work, island rules

Rounds here cross the whole island, the weather has opinions, and the law protects the people doing the work. Teren is built for all three.

Cyclone rounds

When a warning is issued, rounds resequence around priority clients, safe stand-downs log correctly for pay, and clients are told on WhatsApp.

Heavy rain alerts

Red alerts pause non-essential visits with one switch, and the day's record shows why, honestly.

DPA 2017, by design

Visits, not people: location only at check-in and out, purpose-scoped records, retention rules, and staff can see everything recorded about them.

Kreol in the field

Checklists, prompts and safety check-ins in English, French or Kreol Morisien, per person.

The 15-minute message

Clients get "nou pe vini dan 15 minit" automatically, and stop calling the office to ask where the team is.

Visits become payslips

Timesheets assemble from real check-ins and flow to Kolab HR, where PAYE, CSG and overtime are computed properly.

Boost in the field

Field work is invisible work. Kolab Boost makes the good days count, in points the whole team can see.

Complete-proof streaks

Visits closed with checklist, photo and signature build streaks that make quality a habit.

Punctual rounds

Arriving inside the promised window earns points, and clients feel the difference before they see the report.

Safety first

Reporting hazards and never missing a safety check-in earns points, because coming home safe is the real KPI.

More about Kolab Boost

In the wild

What it looks like in real businesses

A homecare agency of 22 carers

Families see every visit confirmed with time and signature in the portal. Billing disputes ended, and carers stopped being asked to prove their honesty.

A security firm patrolling 15 sites

Night patrols carry GPS stamps at every point, missed patrols surface by 06:00, and the client portal replaced the monthly report meeting.

A pest control team of 6

Recurring schedules refill the calendar, each treatment closes with photos and a certificate, and the HACCP-minded factory client gets proof without asking.

Pricing

Kolab FieldWork pricing, in rupees

Indicative launch pricing, per staff member per month, minimum 10 staff, VAT excluded. Nothing is charged before general availability, and early customers lock their launch price for two years.

Teren Rounds

The round, recorded properly.

Rs 69 / staff / month

Rounds and visit schedules
GPS check-in and out, offline
Visit checklists and photo proof
Client signatures

Start with Rounds

Most complete for agencies

Teren Proof

Proof for the team and the client.

Rs 129 / staff / month

Everything in Rounds
Client portal with confirmed visits
Incident reports and lone-worker safety
WhatsApp arrival notices

Start with Proof

Teren Suite

Every module we make for the field.

Rs 179 / staff / month

Everything in Proof
Route planning on the island map
Timesheets into Kolab HR payroll
Custom form builder, priority support

Go Suite

Prices per person per month, VAT excluded. Annual billing takes two months off. Indicative pricing: nothing is charged before general availability, and pilot customers lock their launch price for two years.

Questions

Asked all the time

Do you track staff all day?

No, and we never will. Location is captured at check-in and check-out only, there is no background tracking, and every worker can open the app and see every record about their day. Teren proves visits, it does not follow people.

What happens with no signal?

Everything keeps working: stamps, checklists, photos, signatures. Each capture records the moment it happened and uploads when the phone reconnects, with a visible queue so nothing is silently lost.

Can our clients see the proof?

Yes, through a portal scoped to their own sites and visits only. Many teams find the portal is what wins them the next contract.

What phones does it need?

Any reasonably recent Android or iPhone. A shared device per crew works too, with each worker signing in for their round.

How does this sit with DPA 2017?

Visit records are purpose-scoped, retention rules apply, subject access exports are self-service, and the privacy notice for staff comes written in three languages. We register the approach plainly with every deployment.

What is built today, honestly?

The two hardest bricks work now: offline GPS-stamped visit confirmation, and route stops with checklists and signatures. The portal, safety check-ins and payroll link are in build, and early customers set the order.

Family

End the visit arguments

Give your field team proof and your clients certainty. Early customers shape the build and lock their launch price.

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