Kolab Events · Fet In build
The plan your whole event crew actually follows.
An event is a small factory built for one day, and Kolab Events is the plan it runs on. Pipeline, run sheets, crew, kit and deposits, from the first enquiry to the last flightcase back on the shelf.
- Run sheets everyone follows, minute by minute
- Crew rostering by skill, with a no-show history that protects your day
- Kit lists with QR scan-out and scan-in, so the truck comes back full
- Quotes and deposit schedules in rupees: 50% to confirm, tracked
Made for
From enquiry to the last flightcase
Every event is a small factory built for one day: a site, a crew, machines, materials and a deadline that will not move. In most companies the plan lives across three WhatsApp groups, one spreadsheet and somebody's memory. It works, right up to the Saturday it does not.
Kolab Events keeps the whole factory in one place. A pipeline from enquiry to closed. Run sheets that everyone reads from the same copy. Crew booked by skill, with call notices and a quiet no-show history. Kit scanned onto the truck and back off it. Client approvals with a sign-off record, and deposits in rupees on a schedule.
It is in build, and it starts from working parts: our event-crew brick already does rostering, call notices and no-show tracking, and our asset register already knows how to hold a kit store. Founding teams shape what ships first.
Built on a crew brick that already works
Kolab Events is in build, assembled from bricks that exist rather than promises. The crew core is built; the vertical depth around it is the build.
- Event crew brick: rostering, call notices and no-show tracking, built
- Asset register brick for the kit store: speakers, trusses, linen, generators
- Venue patterns from our room and resource booking work
- Quotes, deposits and receipts on the same rupee documents as the rest of the family
Modules
Everything inside Kolab Events
Every module is a brick. Start with what hurts most, snap on the rest when you are ready.
Event pipeline
Enquiry, quote, confirmed, delivered, closed. Every event on one board, nothing lost in an inbox.
Run sheets
The minute-by-minute plan for the day, shared with crew and suppliers, updated once, read by all.
Crew rostering
Book crew by skill: rigger, sound tech, waiter. Availability, call times and confirmations on WhatsApp.
No-show history
Reliability tracked per crew member, so Saturday's wedding is staffed by people who turn up.
Kit lists & load sheets
What goes in the truck, QR scanned out and scanned back in. Missing kit surfaces on Monday, not next month.
Venue & supplier directory
Venues with access notes, power and wet-weather options; suppliers with rates and contacts.
Client approvals
Menus, layouts and playlists approved with a sign-off record, so "we never agreed that" ends.
Quotes & deposits
Quotes in rupees with deposit schedules: 50% to confirm, balances tracked, receipts issued.
Weather watch
Outdoor events carry a weather watch, and cyclone-season quotes carry a contingency clause, drafted in.
Debrief & kit return
Post-event debrief, kit return check and damage notes, closing the loop while it is fresh.
Event profitability
Quoted against actual: crew hours, kit, purchases. Know which events make money.
A closer look
How Kolab Events feels day to day
One plan, followed by everyone
The run sheet is the event, minute by minute. It lives in one place, so a change made once reaches every phone, and each crew member and supplier sees the slice of the day that concerns them.
- One change updates every crew member's copy
- Each person sees their own calls and duties
- Suppliers get the slice of the plan that concerns them
Staffed by people who turn up
Crew are booked by skill and real availability, call notices go out on WhatsApp with one-tap confirmation, and every no-show is remembered. Not to shame anyone: to make sure the one day that cannot fail is staffed by the reliable.
- Crew booked by skill and real availability
- Call notices on WhatsApp with one-tap confirmation
- No-show history quietly informs the next booking
The truck comes back full
The load sheet is built from the quote, checked at the warehouse door, and every case is QR scanned out and scanned back in. Damage is noted with a photo at return, while everyone still remembers which corner it happened in.
- Load sheets built from the quote, checked at the warehouse door
- QR scan out, QR scan in, damage noted with photos
- Missing kit surfaces at return, while memories are fresh
Deposits confirm the date, on paper
Quotes go out in rupees with the deposit schedule the industry already uses: 50% to confirm, balance before the day. Payments are receipted, arrears are visible, and client approvals sit next to the money they relate to.
- Deposit schedules: 50% to confirm, balance before the day
- Every payment receipted in rupees, arrears visible
- Client approvals recorded next to the money
Local by design
Events, island edition
Beach weddings, cyclone season and fin d'année parties: planning here has its own weather and its own calendar.
Cyclone-season clauses
From November to April, quotes carry a contingency clause and a plan B date, drafted in from the start, not argued about later.
The weather watch
Outdoor events carry a weather watch. The rain call is made at an agreed hour, and everyone hears it at once.
The season
Fin d'année, wedding season and festival dates stack up fast. The pipeline shows the crunch weeks before they arrive.
Crew on WhatsApp
Call times, changes and the rain call reach the crew on WhatsApp, with confirmations recorded, not assumed.
Rupee deposits
Quotes, deposits and receipts in MUR, on the schedule the industry already uses. No dollar pricing on a Mauritian wedding.
DPA 2017
Guest lists and crew records are personal data, held with role-based access, honest retention and exports on request.
Boost for the crew
Event crews live on reputation. Boost makes reliability visible and rewarded.
Reliability streaks
Turning up on time, event after event, builds a streak a crew member can point to.
Kit care
Clean scan-ins with nothing missing earn points for the whole load crew.
Debrief kudos
Kudos from the event lead after a hard day lands as points, and points become rupee-budgeted rewards.
In the wild
What it looks like in real businesses
Twelve weddings this season, each with a run sheet, approvals signed off and deposits on schedule. The plan lives in the system, not in one exhausted head.
Kit QR-scanned onto the truck and back off it. The missing radio mic is found on Monday morning, not billed to the next client.
Crew booked by skill for Saturday service, call notices confirmed on WhatsApp, and the no-show list quietly shrinks month by month.
Pricing
Kolab Events pricing, in rupees
Indicative launch pricing, per event team per month, in Mauritian rupees, VAT excluded. Crew members are unlimited on every tier. Founding teams lock their launch price for two years; annual billing takes two months off.
Fet Ekip
Pipeline, run sheets and crew for one team.
- Event pipeline and run sheets
- Crew rostering with skills and no-show history
- Venue and supplier directory
- Up to 5 events a month
Fet Prodiksion
Add the kit store and the money.
- Everything in Ekip
- Kit lists, load sheets and QR scan out and in
- Quotes, deposits and receipts in rupees
- Client approvals with a sign-off record
Fet Sezon
For the companies that run the season.
- Everything in Prodiksion
- Unlimited events and multiple crews
- Event profitability reports
- Priority support, onboarding at your warehouse
Prices per person per month, VAT excluded. Annual billing takes two months off. Indicative pricing: nothing is charged before general availability, and pilot customers lock their launch price for two years.
Questions
Asked all the time
What counts as an event team?
Do crew members need to install anything?
Can clients see and approve things?
How does the cyclone clause work?
When does it launch?
Does it do our accounts too?
Family
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Give the one-day factory a proper plan
Join the waitlist. Founding event teams shape the build, get onboarding at their own warehouse, and lock the launch price for two years.